CONSTITUTION OF THE
NEW YORK STATE ATHLETIC ADMINISTRATORS ASSOCIATION, INC.
Article I Name
This organization shall be known as the New York State Athletic Administrators Association, Inc.
Article II Objectives
The objectives of this association shall be:
A. To promote the professional growth and image of interscholastic athletic administrators.
B. To promote the development and prestige of the NYSAAA which will contribute in cooperation with our state high school athletic association, to the continued development and improvement of the interscholastic athletic program of the state.
C. To provide an efficient system for exchange of ideas between the National Federation of State High School Associations, the NIAAA, the NYSPHSAA and individual interscholastic athletic administrators.
D. To preserve and continue to improve the educational nature of interscholastic athletics and the place of these programs in the curricula of schools
Article III Membership
Section I There shall be four (4) classifications in this Association:
1. A person is qualified to become an Individual member of this association with full privileges and benefits, if he/she is employed on a full or part time basis by a school district in New York State and has among his/her responsibilities the administration of the interscholastic athletic program of that school or district.
2. The individual shall agree to comply with the constitution of this Association, make application to the Treasurer of this Association and submit membership dues.
1. An individual or organization is qualified to participate as an NYSAAA member in the meetings and activities specified by the Executive Committee providing.
a. He/she is employed by an institution or is a member of an organization, which is involved in school administration (e.g. a school principal or superintendent, Section employee, State Department employee, or School Board member);
b. He/she is employed in athletic administration by a school that is public or private;
c. He/she is a student or instructor in an athletic administration curriculum of an institution of higher education;
d. He/she has been an individual member of this Association, but no longer qualifies for that membership classification because of change in employment or job classification.
1. An individual is eligible for Retired membership if he/she has been a regular member of this Association but no longer qualifies for that membership classification because of retirement.
2. The retired member shall agree to comply with the Articles and bylaws of this Association and make application to the Association along with dues.
D. Honorary Lifetime Members
May be bestowed on individuals by the Representative Board. There shall be no dues or voting privileges for such a member.
Section 2 Dues shall be determined by the Executive Committee.
Section 3 The membership year shall end June 30.
Article IV Executive Committee
Section 1 The administration of this Association shall be vested in the Executive Committee consisting of the officers of the Association which include the President, President-Elect, Vice President, Immediate Past-President, Secretary, and Treasurer (6).
Section 2 The Executive Committee of this Association shall determine the projects, establish committees, and provide for necessary expenditures.
Section 3 Ex-Officio members shall include:
a. Executive Director of this Association
Section 4 A quorum of the Executive Committee shall consist of a majority of members (4 of 6).
Article V Representative Board
Section 1 The legislative body of this Association of the Representative Board, which shall consist of:
a. One delegate from each Chapter (13);
b. Members of the Executive Committee (6);
c. Committee Chairpersons (7);
(Total = 26*)
Section 2 Ex-Officio
a. One officer of the NYSAHPERD;
b. One representative of the NYSPHSAA;
c. One representative of the NYS Education Department
d. State Representative to National Federation Athletic Director Advisory Committee (when applicable).
Section 3 A Chapter shall consist of the following:
a. The geographic territory and school districts within the boundaries of each of the eleven Sections of the NYSPHSAA;
b. New York City/PSAL;
Section 4 Delegates to the Representative Board shall be individual members of this Association in good standing, selected by their Chapter or appointed by the Executive Committee.
Section 5 Each board member shall have one vote. (Total = 26)
Section 6 A quorum of the Representative Board shall consist of one officer and a majority of members present. (14 of 26)
Article VI – Duties and Qualifications of Officers
Section 1 Election of Officers
a. The Past Presidents’ Nominating Committee shall submit a slate of at least one and no more than two names per office. Nominations may be made from the floor.
b. Qualifications of candidates shall be as follows:
1. Shall be an active member of the NYSAAA;
2. Shall be an active member of the NIAAA;
3. Shall have primary responsibility in athletic administration;
4. Shall have the endorsement of their NYS Chapter.
c. Officers shall be elected by a majority vote of the Representative Board at their Annual meeting. In the event of a tie, the President shall cast the deciding ballot.
Section 2 In the event an officer is no longer qualified or able to serve, the Executive Committee shall select a replacement to fill the unexpired portion of the term. In the event the officer retires or changes employment within the New York State educational system, the officer has an option of filling their term.
Section 3 President
a. Shall be elevated from the office of President-Elect;
b. Shall preside at all meetings of the Representative Board and the Executive Committee;
c. May call special meetings of the Executive Committee when deemed necessary;
d. Shall appoint committee chairpersons;
e. May appoint ad hoc committees when deemed necessary.
Section 4 President-Elect
a. Shall be elevated from the office of Vice President;
b. Shall become President;
c. Assume the duties of the President in his/her absence;
d. Shall work with the President to maintain an ongoing program and smooth transition of office in line with the objectives and programs of the NYSAAA;
e. Shall assist the President in any matters deemed necessary;
Section 5 Vice President
a. Shall be elected annually;
b. Shall become President-Elect;
c. Shall assume the duties of President in the absence of both the President, and President-Elect;
d. Shall work with the President and President-Elect to maintain an ongoing program and smooth transition of office in line with the objectives and programs of his Association;
e. Shall assist the President in any matters deemed necessary;
f. Shall serve as the liaison between the Executive Committee and the State Committee Chairs.
Section 6 Secretary
a. Shall be elected during ODD years;
b. Shall be responsible for overseeing that the Recording Secretary records all proceedings of the Association;
c. Shall serve as the liaison between the Executive Committee and the Chapter Representatives.
a. Shall be responsible for attending and recording minutes for the Executive Committee and Representative Board meetings in the fall, winter, and spring;
b. Shall distribute minutes to the Executive Committee and Representative Board;
c. Shall receive a stipend for this position as agreed upon by the Executive Committee.
Section 7 Treasurer
a. Shall be elected during EVEN years;
b. Shall receive and disburse funds as authorized by the Executive Committee;
c. Shall submit a financial report at all meetings and any other time as requested by the President;
d. Shall submit an audited financial statement as directed by the Executive Committee;
e. Shall be bonded.
Section 8 Immediate Past-President
a. Shall succeed to the office immediately following his/her term of President;
b. Shall act as an officer of the NYSAAA and as a member of the Executive Committee;
c. Shall act as an immediate advisor to the President and chair the Past-Presidents' Council;
d. Shall preside over the Executive Committee in the absence of the President, President-Elect, and Vice President;
e. Shall act as chairperson for the nomination of new officers.
Article VII Committees
Section 1 The standing committees of the Association shall include: Awards, Membership, Legislative Action and Resolutions, Publications, Professional Development, Past-Presidents (Advisory). (6)
Section 2 Members shall be selected by their respective Chapters.
Section 3 Terms of service on standing committees shall be two (2) years. Members of standing committees may be reappointed.
Article VIII Finances
Section 1 The Executive Committee shall have responsibility for the finances of this Association.
Section 2 The fiscal year ends on June 30th.
Article IX Tax Exempt Provisions
Section 1 Restrictive Purposes and Activities Provision
Notwithstanding any other provision of these articles, this organization is organized exclusively for one or more of the following purposes:
Charitable, scientific, testing for public safety, literary, or educational purposes, or to foster national or international amateur sports competition (but only if no part of its activities involve the provision of athletic facilities or equipment), or for the prevention of cruelty to children or animals, as specified in Section 501(c)(3) of the Internal Revenue Code of 1954.
Section 2 Dissolution Provision
In the event of dissolution, all of the remaining assets and property of this organization shall after necessary expenses thereof be distributed to such organizations as shall qualify under Section501 (c)(3) of the Internal Revenue Code of 1954, as amended; or to the federal government, or to a state or local government, for a public purpose.
Section 3 Non-Inurement Provision
No part of the net earnings of the organization shall inure to the benefit of any member, trustee, director, officer of the organization, or any private individual (except that reasonable compensation may be paid for services rendered to or for the organization), and no member, trustee, officer of the organization or any private individual shall be entitled to share in the distribution of any of the assets on dissolution of the organization.
Article X Amendments
Section 1 The constitution of this Association may be amended by a two-thirds vote of those present at any meeting of the Representative Board at which a quorum is present.
Section 2 Amendments may be submitted only by individual or organizational members or Representative Board members. Such proposed amendments must be submitted to the Secretary of the Association, post-marked not less than 30 days in advance of the next meeting of the Representative Board at which they are to be considered; and proposed amendments shall be distributed by the Secretary to all members of the Representative Board in advance of said meeting.
Section 3 By-Laws consistent with this Constitution may be adopted by the Representative Board with a majority vote at any meeting at which a quorum is present.
Adopted June 30, 1981 Amended January 8, 1996
Corrected July 22, 1981 Updated Revision July 1996
Amended March 16, 1984 Updated Revision January 2000
Amended May 17, 1984 Updated Revision June 2001
Amended & Revised April 9, 1986 Amended & Revised September 2004
Amended & Revised October 15, 1987
Corrected March 13, 1988
Amended & Revised October 17, 1988
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